A Morris County school district was managing 62 printers across multiple buildings. And by “managing,” we mean a single business administrator was tracking which machine was low on toner while also closing the books. The shelves held more than a dozen toner types. Color printing happened wherever someone felt like it.
The problem
No standardized policy, no visibility into spend, and no way to forecast. In a district funded by taxpayer dollars, that last part matters as much as the printing itself. The administrator needed to walk into a board meeting with real numbers, not a shrug.
What we did
We did a free fleet assessment, building by building, and reserved judgment. Just data. Then we proposed a standardized Kyocera fleet with ECOSYS long-life components, color access controlled by role, and supplies bought in bulk against one plan. Critically, we phased the rollout to the district’s cash flow instead of pushing a forced upgrade.
The result
Fewer machines, three toner SKUs instead of fourteen, predictable monthly cost, and a service tech who’s on site the same or next day. The administrator can now show the board exactly what print costs and where it’s trending.
“You didn’t try to sell me the whole catalog on day one,” the administrator said. “You showed me the data and let me decide. That’s why I trust the recommendations now.”